Contract Maine State Music Theatre Costume Rental
22 Elm Street
Brunswick, ME 04011
207-208-8950
email: costumes@msmt.org
ATTENTION: This contract is only to be used for the purposes of reference and is in no way binding between MSMT Costumes and any/all other parties. MSMT Costumes will provide a contract with the clients information to the client upon request or when warranted.
COSTUME RENTAL AGREEMENT #Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â DATE:
CUSTOMER:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â PHONE:
CONTACT NAME:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â FAX:
PRODUCTION:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â HOUSE SIZE:
SHOW DATES:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â RENTAL FEE:
SHIP DATE:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â DEPOSIT REQUIRED:
RETURN DATE:
FINAL BILL: Final bill will include all shipping costs and cleaning fees. Bill will be sent no more than 10 days after return of costumes.
This letter will constitute an agreement between Maine State Music Theatre (hereinafter known as MSMT) and
(Herein after known as CUSTOMER), for the rental of costumes as specified on the forthcoming inventory sheet (Schedule A).
1. SELECTION OF COSTUMES: the customer’s authorized representative under the supervision of MSMT staff shall make the selection of all items from MSMT.
2. TERMS OF PAYMENT: upon signing this agreement, the Customer will make and advance payment of 50% of rental amounts over $500 and full payment for rentals under $500. Checks are to be made payable to Maine State Music Theatre and sent to the above address. The balance of the rental charges is due upon removal or shipping of costumes. A final bill for applicable shipping, cleaning and damage charges will be sent after costumes are returned to MSMT. A late charge of 1.5% per month will be added to any balance not paid within thirty days of final billing. Cancellation of rental agreement at any time by the Customer will result in a cancellation fee, which is equal to 15% of rental charges, and will be deducted from any monies already collected.
3. CERTIFICATE OF INSURANCE: An agent’s certificate of insurance, insuring only those items rented from, or loaned by, MSMT shall be provided by the Customer specifically naming MSMT Costume Rentals. The items are to be covered while in transit to and from MSMT and for the entire period between shipment and return. The Customer agrees to be liable for the full expense of repair or replacement of damaged, destroyed or lost items according to the valuation indicated on Schedule A. In the event that any or all garments are damaged, destroyed or lost in transit or while in the Customers care, MSMT will claim the full replacement value from the Customers insurance.
4. ALTERATIONS: Costumes will be provided to Customer in the closest size available to their specifications. Costumes may be altered, upon consent of MSMT, and executed only in such a way that the garment can be easily restored to its original condition. Safety pins, hand tacks and when applicable and approved, machine stitching are acceptable forms of alterations. Under no circumstance are any adhesives (all tapes and glues) allowed to be used to assist or comprise an alteration. All alterations must be able to be restored to the original state of the garment. Absolutely no cutting off of fabric or seam allowance and no clipping of seam allowances are allowed. No dyeing or distressing is allowed. No elements of the costume, i.e. sleeves, collars, skirts, trims, etc. are to be removed, redesigned, or reconfigured, without prior consent. All costumes and accessories must be returned to their original condition (including removal of all safety pins, hand tacks or machine stitching) before return, or the Customer will incur additional charges at MSMT’s discretion, not to exceed the replacement value of the item.
5. CARE OF GARMENTS: The Customer agrees that all items shall be used only for the purposes and in the manner for which they are intended. They are to be dry cleaned or laundered by Customer according to instructions to MSMT (unless otherwise agreed upon and so designated in this agreement). /all items shall be maintained and returned to MSMT in the condition in which Customer received then as enumerated in Schedule B. If the items are not in the condition stated on Schedule B when the Customer receives them, the Customer must notify MSMT within ten (10) days of receipt of the Customer.
6. SHIPPING OF GARMENTS: The Customer is solely responsible for the pick-up and return of all items to and from the Costume Division of MSMT, and for all related expenses. Furthermore, the Customer is solely responsible for payment of shipping costs, both from and to the MSMT Costume warehouse, including pickup, rush fees and carrier insurance surcharges if applicable. MSMT Costumes will not prepay shipping. The Customer will provide a shipping account number for UPS or FEDEX or a credit card for payment. MSMT Costumes will declare the value of each box, for each shipment, on the shipping label. The Customer will also declare the value of each box, for each shipment. The value will be determined by adding the value of each item in each box, per Schedule A. All items shall be returned to the warehouse by appointment with the rental coordinator, except when the items are being shipped, in which case the Customer will notify MSMT Costumes of the date and time of shipment, and provide the necessary tracking information. Our preferred shipping method is UPS Ground; however the Customer may request a different carrier. MSMT Costumes will not ship via USPS. MSMT Costumes will make every effort to ensure the safe carriage of costumes, but will not be held liable for any damages incurred while in transit. MSMT Costumes will claim full replacement value for items lost, damaged or destroyed while in transit either to or from the Customer on the Customers insurance. Any rush charges must be pre-approved by the Customer. MSMT Costumes will not be held liable for any fault, error or mistake of the chosen shipping carrier including damages, delays or lost boxes to or from the Customer.
Shipping address is:
MSMT Costume Rental
14 Maine Street Suite 216
Brunswick ME 04011.
7. PENALTY FOR LATE RETURNS: All costumes are due back at MSMT no later than 10 days after the date of the final performance of the production as stated by Customer. If the costumes are returned after this period, the Customer will be charged a late fee of ten percent (10%) of rental rate per costume per day.
8. PACKING / PULLING & RESTOCKING FEES: On each rental a NON-REFUNDABLE Packing / Pulling / Restock Fee of 10% of the first week’s rental cost is required for all rentals and is included in the rental fee.
9. NON-LIABILITY OF MSMT: MSMT is not responsible or liable to the Customer or his employees, independent contractors, and agents for personal injury or death to any person, or property damage occurring on the property owned or leased by MSMT. The Customer agrees to use the costumes or other items specified on the attached inventory sheet at the Customer’s own risk. MSMT shall not be responsible or liable to the Customer or his employees, independent contractors, or agents for personal injury or death to any person, or property damage arising out of or in connection with the use of said items.
10. ACKNOWLEDGMENT: The Customer shall state in its Production Program: “The Producers would like to thank the Maine State Music Theatre Costume Rental for its assistance in this production.” The customer will provide MSMT with a copy of the program.
11. ADDITIONS AND DELETIONS: The Customer may adjust the number of costumes rented at any time up to the date of the first performance. The Customer will be charged a pulling and restocking feel equal to 15% of the rental fee for each unused costume not returned within one week of receipt by the Customer. Any unused costume not returned within one week after the first performance date will be charged the full rental rate.
12. ENFORCEMENT OF AGREEMENT: If it becomes necessary for MSMT to employ an attorney to enforce the terms of this Agreement or collect any sum of money due hereunder, the Customer agrees to pay all costs and expenses of collection or enforcement incurred by MSMT, including but not limited to MSMT’s reasonable attorneys’ fees and costs.
13. MSMT WILL SHIP ITEMS ONLY AFTER RECEIPT OF THE FOLLOWING:
A. Advance payment required: see item 2
B. Certificate of Insurance; see item 3
C. Costume Rental Agreement (signed)
E: Provision of Shipping Charges Payment; see item 6
AGREED AND ACCEPTED BY:Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â Â MAINE STATE MUSIC THEATRE
BY: ___________________________Â Â Â Â Â Â Â BY: _________________________
Customer’s representative                            Rental Coordinator, MSMT
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